Attaching Files to Your Public Google Calendar With Google Drive

Attaching Files to Your Public Google Calendar With Google Drive

How to Use Google Calendar as a Class Website (Part 4 of 6)

In the fourth part of this six-part Google Calendar series, we will explore:

  • How to Enable Event Attachments via Google Labs settings,
  • how to upload a file to Google Drive for attaching to your public calendar,
  • how to change the file privacy settings to public, and
  • how to attach a file from Google Drive to a public calendar event.

Watch the following short video or see the screenshots below to get started:

Step 1 – Enable Event Attachments via Google Labs Settings

In Google Calendar, select the Settings option in the top-right of the screen. From the drop-down menu, select Labs.

Go to Settings and Select Labs from the List

A list of Google Labs options will appear. Scroll down to Event Attachments and select Enable in the right side of the box. Click Save.

Enable Event Attachments in Google Labs

Step 2 – Upload the File to Google Drive

Assuming it is a new file you’d like to attach to a public Google Calendar event, go to in a browser. In the top-left of the screen, click the Upload button next to “Create” and click files from the drop-down menu.

Your Finder / File Manager should open allowing you to select file(s). Select the files you’d like to upload and click Open.

In Google Drive, Click Upload, Select a File and Press Open

Step 3 – Change File Privacy Settings to Public

In Google Drive, select the checkbox next to the file(s) you’d like to share on your Public Google Calendar and click the Share/Collaborators button.

Select the Google Drive File and Click Collaborators Button

A Sharing Settings box should now appear. Under Who Has Access, click Change.

Change Google Drive File Privacy Settings by Clicking Change

Visibility Options should now appear. Select Public on the Web.

Set Visibility Options to Public on the Web

Step 4 – Add File As Attachment to a Public Google Calendar Event

Going back to Google Calendar, you can now attach the file to a calendar event.

Create a new event or edit an existing event and press Edit Event.

Create or Edit an Event and Press Edit Event

Click the Add Attachment link near the bottom of the Calendar Edit Event page.

Click the Add Attachment Button in Google Calendar

Select the file(s) you would like to add from Google Drive. Note that you can also upload files and attach them to your calendar event from this screen. Press Select.

Add Attachment From Google Drive to Google Calendar

Your file(s) should now appear listed near the bottom of the Edit Event page. If you are satisfied, click the Save button.

File Successfully Attached to Calendar Event

Now, when students access your Public Google Calendar and click the Calendar Event, they must click the More Details link to access the attached file(s).

Students must click on More Details to Get File

All attached files should be listed. Students can click on the desired links to download/view files.

Students Click Here to Access the Shared Google Drive File

More from this series:


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About Kyle Pearce

I’m Kyle Pearce and I am a former high school math teacher. I’m now the K-12 Mathematics Consultant with the Greater Essex County District School Board, where I uncover creative ways to spark curiosity and fuel sense making in mathematics. Read more.

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